Workflow Optimization Pilot™

Escape AI Pilot Purgatory with Workflow Optimization That Delivers

In just 6-8 weeks, transform one high-impact workflow from manual grind to AI-powered execution. Eliminate friction, free up capacity, and prove ROI fast.

Identify Your High-Impact Workflow

A 20-minute call to determine if the Activation Sprint is right for you.

The Hidden Cost of Pilot Purgatory

AI pilots drag on. Manual work piles up. Leaders demand ROI, but workflows stay stuck in inefficiency. The result: wasted hours, frustrated teams, and competitors pulling ahead. Without a focused way to turn theory into throughput, AI becomes just another stalled initiative.

The Workflow Optimization Pilot isn’t theory. This is execution.

It’s a focused, hands-on engagement that zeroes in on one high-impact workflow. Instead of more analysis or slide decks, we roll up our sleeves and re-engineer the process to prove business value fast.

We take one time-intensive, high-value workflow and:

  • Map the current process end-to-end
  • Identify waste, handoffs, and redundancies
  • Design the AI-powered optimized version
  • Build a working pilot directly in your stack
  • Train your team and hand over the playbook

At the end of the Workflow Optimization Pilot, you don’t just get theory, you walk away with working assets and capabilities.

Optimized Workflow

One high-impact process rebuilt to cut hours, not minutes.

Scale Playbook

A step-by-step guide to replicate wins across teams.

Reusable Toolkit

Prompt libraries + integration documentation tailored to your stack.

Trained Champions

Your people, ready to sustain and expand AI impact.

how it works

The AI Divide Is About Workflows, Not Models

The organizations pulling ahead aren’t experimenting with AI — they’re operationalizing it. Every wasted week stuck in pilot mode widens the gap. Research shows the #1 barrier to AI success is lack of workflow and process readiness. This sprint is about one thing: turning work into throughput and proving AI delivers business value here and now.

Weeks 1 & 2

Workflow Alignment

Pinpoint the right workflow, align on ROI goals, baseline the current process

Weeks 3 & 4

Design & Validation

Design optimized flow, define guardrails, test agents/integrations

Weeks 5 & 6

Build & Pilot

Build + deploy pilot, onboard users, gather feedback

Weeks 7 & 8

Scale & Handoff

Refine, train internal champions, and deliver the scale plan

Best for: Best for leaders who must show measurable ROI—not another demo.

What We Deliver

Outcomes You Can Expect

In just four weeks, you'll leave with the clarity, confidence, and tools to move from ideas to board-approved action.

Efficiency Gains

Reduce manual work by 50–80%

Speed Improvements

Execute 2–3x faster with fewer errors

Capacity Expansion

Expand team capacity without hiring

Scalability

Create a replicable system for scaling AI

Results From the Field

Applied AI in Action: Major Utility Provider

One of the largest utility companies in the U.S. partnered with Pragmatic Digital to design and launch a voice-powered AI pilot.

Read the Full Case Study
We were drowning in AI pilots with no traction. The Workflow Optimization Pilot cut through the noise, delivered a production-ready workflow, and proved real ROI in weeks, not quarters.”
— Chief Strategy Officer, Fortune 1000 Healthcare Brand

Built for Executives Ready to Turn AI Talk Into Measurable ROI

This pilot is designed for leaders measured on growth, efficiency, and ROI, not experiments.

Ops & Innovation Owners

Cut workflow friction and reclaim 15-40 staff hours per week by automating one high-effort process.

CDOs & Strategy Chiefs

Turn scattered AI ideas into a production win with a board-ready ROI story you can scale across functions.

CFOs & Executive Sponsors

Validate real savings before bigger spend. Back only the AI projects that beat the hype and protect capital.

Ready to move fast?

Let’s identify the one workflow that will deliver maximum ROI first — and prove what’s possible in weeks, not years.
Let’s Identify Your Workflow
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